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(USA-MN-St Martin) Administrative Assistant

Posted 7 days ago

Rotochopper is seeking an Administrative Assistant candidate who is friendly, energetic, self-motivated and enjoys working in a fast-paced, team environment. The Administrative Assistant will be the first person with whom guests, suppliers, and others have contact when coming into and/or calling the Rotochopper facility. This position is responsible for handling front desk receptionist and administrative tasks such as answering incoming calls through multi-line phone system, greeting visitors, filing, copying, data entry into an internal database and a variety of other tasks that may be assigned. Our business hours are 8:00am 5:00pm, Monday through Friday. RESPONSIBILITIES Answer incoming phone calls and ensures that all calls are handled in a courteous and efficient manner. Direct calls to the appropriate company personnel and taking messages when necessary. Greet all customers and visitors in a cordial and professional manner. Maintain an organized and presentable reception area. Performs additional clerical support duties such as typing or formatting data utilizing Microsoft Office products (Word, Excel, & Outlook). Utilize and maintain company database to preserve necessary corporate information. Manage Certificates of Insurance issued and received, develop a process to review annually and collect new certificates once expired. Post all daily cash receipts, credit cards, ACH transactions, and wires. Support meeting organization to include meals, drinks, name plates, name tags, etc.

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