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(USA-MN-Minneota) Office Professional

Posted 3 months ago

Administrative Salaried The Office Manager is responsible for closing the plant modules on the accounting system, run financial reports as needed, and ensuring the integrity and enforcement of accounting internal controls established. It is also responsible for overseeing plant personnel matters, compliance with HR government and corporate regulations, compliance with accounting policies, and for planning, directing and coordinating the administrative office functions. Works under general direction; exercises discretion and judgment on work priority on a regular basis; and certain degree of creativity is expected. Closes plant MODS in Reflections Runs the plant P&L and other financial reports Assist with inventory issues in the system and participates on inventory counts as needed Works closely with plant management to assist with their staffing needs Posting jobs and screening applicants Managing temporary agencies and employees Compliance with pre-employment drug test screening Oversees new hire and orientation process. Ensures all new hires have access to the Employee Self Service system and complete their benefits enrollment. Ensures employees have access to IPay to view and print their paystubs. Ensures Empower is closed on-time and payroll information is communicated to the corporate HR Administration group on-time and accurately. Identify, research, and resolve Administrative problems and opportunities Assist/troubleshoot Accounting functions in accordance with established procedures and Company policy Cross train and fill in as necessary for Admin Personnel Review Internal Control Checklist with Management Ensures the plant complies with Federal, State and Company personnel laws and regulations, and HR policies and practices Distributes and post communication pieces and materials throughout the office and the plant as necessary Ensures the plant provides HR support to and assistance to employees Prepare and project cash flows and requirements Ensures all personnel documents are scanned into OnBase to be filed on the employee's personnel file Completes special projects as needed. Performs other duties as required Knowledge Required Minimum of Bachelor's degree in administration, business or related area, or equivalent experience Minimum three to five years of experience in office administration or related areas. Working knowledge and proficiency in the use of computer and business related software, including Microsoft applications (Excel, Word and Outlook) Working knowledge of various office equipment (computer, scanner, etc.) Skills and abilities Proficiency in the use of the English language in reading, writing and speaking Proficiency in the use of business math Ability to understand accounting and financial data Ability to maintain and safeguard confidential and sensitive information Ability to successfully communicate with all organizational levels Ability to communicate clearly via phone and email with plant administrators and co-workers Ability to work hours mandated by management Ability to pass a drug test Conduct Self-managing Highly motivated and enthusiastic Good interpersonal skills and good communicator Strong organization skills and detail oriented Be a team player and support the Company's goals Conducts in a professional manner Universal Forest Products and its subsidiaries and affiliates are equal opportunity employers. All qualified candidates will receive consideration without regard to race, color, religion, sex or national origin.

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